We're looking for an organised, reliable and proactive Organisation Manager & Trustee Secretary to help build the operational foundations that enable Wayward and Wayward Plants to thrive.
Working across our award-winning creative practice and our growing plant reuse charity, you'll support the day-to-day running of both organisations across operations, finance, HR and governance. You'll help develop and maintain the systems, processes and digital tools that enable our team, projects and partnerships to flourish, while acting as Secretary to the Board of Trustees.
This role is ideal for someone with broad experience in business administration who enjoys bringing order to organisations, developing practical systems and supporting the smooth running of a small, ambitious team.
Key Responsibilities
Operations
- Coordinate the day-to-day administration of Wayward, Wayward Plants and Cultivate Colindale.
- Develop and maintain organisational systems, processes, documentation and digital tools.
- Maintain organisational records, subscriptions, compliance schedules and other core administrative systems.
- Support the Executive & Creative Directors and identify opportunities to improve ways of working.
Finance & Income Administration
- Manage routine financial administration, including invoicing, payments, payroll, expenses and project budget tracking.
- Administer donations, Gift Aid, earned income and financial records.
- Prepare financial information for the accountant and support grant financial reporting.
Human Resources
- Coordinate recruitment, onboarding and offboarding.
- Prepare contracts, maintain HR records and administer leave, TOIL, sickness, DBS checks and other routine HR processes.
Governance
- Act as Secretary to the Board of Trustees, coordinating meetings, agendas, board papers, minutes and action logs.
- Maintain governance records, trustee documentation and organisational policies.
- Support Companies House and Charity Commission filings in liaison with professional advisers.
Person Specification
We're looking for someone who:
- Has experience in business, operations or office administration, ideally within a small organisation, charity or creative practice.
- Is highly organised, dependable and able to manage multiple priorities with excellent attention to detail.
- Enjoys developing practical systems, improving ways of working and using digital tools to support efficient organisations.
- Communicates clearly, works collaboratively and is comfortable handling confidential information with discretion.
- Enjoys being part of a small, creative team where everyone contributes to making ambitious ideas happen.
About Wayward
Wayward is an award-winning creative practice working across landscape architecture, public realm, placemaking and creative engagement.
Wayward Plants is an long-running plant reuse initiative that has, for the last decade, been the Official Reuse Partner of the RHS, redistributing thousands of plants, trees and materials each year from the major flower shows to our network of nearly 2,000 community groups and schools across London. The initiative is now transitioning into an independent charity to expand its impact and develop new models for circular landscape practice.
Cultivate Colindale is a meanwhile space in north London run by Wayward centred on community growing, access to nature and the circular economy. It’s home to the Wayward Plants Reuse Centre.
Together, Wayward, Wayward Plants and Cultivate Colindale are developing new models for creative practice, circular landscape reuse and community participation. This role offers the opportunity to help build the organisational foundations that support that work.
Details About the Role
Organisations: Wayward / Wayward Plants (Shared Services)
Location: Hybrid (primarily remote, with at least one day a month at the Wayward Plants Reuse Centre at Cultivate Colindale)
Contract: Permanent, part-time
Hours: One day per week (7.5 hours), with flexibility for additional agreed hours during busy periods, and scope for the role and hours to increase over time.
Salary: £10,500 per annum, based on one day per week (7.5 hours), equivalent to a full-time salary of £52,500. Any additional agreed hours will be paid at the equivalent hourly rate.
How to Apply
Please send a CV and a short statement explaining why you are interested in the role and how your experience aligns with it to jobs@wayward.co.uk. Must be able to demonstrate right to work in the UK.
Application deadline: Friday July 31
Due to the anticipated volume of applications, we will only be able to contact candidates who are shortlisted for interview.
Wayward Plants is an equal opportunities employer. We are committed to creating an inclusive and accessible working environment.